R12 PO Print Setups

Posted: May 3, 2014 in Purchasing

Basic Setups:

1. Navigate to XML Publisher Administrator->Templates and get the details of the PO Print Template as in below screenshot.

2. Navigate to Purchasing Responsibility->Setup->Purchasing->Document Types and click update against Standard Purchase Order.

Then set the Document Type Layout with Template name(Got from step 1).

Common templates are:

Standard Purchase Agreement : PO_STANDARD_XSLFO
Blanket Purchase Agreement : PA_BLANKET_XSLFO
Contract Purchase Agreement : PA_CONTRACT_XSLFO
Release Blanket : RELEASE_BLANKET_XSLFO

3. Navigate to Purchasing responsibility->Setup->Organizations->Purchasing Option, under Control Tab set Output Format as PDF.(It sets po_output_format value in PO_SYSTEM_PARAMETERS table)

Also set the Email Address at Supplier Site.

Program Name=>PO Output for Communication

Main Function=>PO_COMMUNICATION_PVT.POXMLGEN

All the below views are used for PO Output for Communication report:
  • PO_HEADERS_XML
  • PO_LINES_XML
  • PO_LINE_LOCATIONS_XML
  • PO_DISTRIBUTION_XML
  • PO_RELEASE_XML

Order to Cash(O2C)

Posted: February 26, 2014 in Order To Cash(O2C)

Create Customer

1. Navigate to Order Management Super User->Customers->Standard and click on Create Button to create a new customer.

Here we are using an existing customer “AT&T Universal Card”.Search that customer and click details button under Accounts section.

Get the Profile Class value from Account Profile Tab.

2. Navigate to Order Management Super User->Customers->Profile Class and search Profile Class got from previous step.Click on Profile Class Amounts Tab and select the currency(USD in our case).

Verify the Credit Limit and Order Credit Limit.

Order Credit Limit is the maximum amount of an individual order and if they exceed this amount on a new order, all new orders for this customer are put on credit hold in Oracle Order Management.

Note:

V1 is the Organization code of Item Master Organization “Vision Operations”

But we are going to use Child Org “Seattle Manufacturing”.V1 is the master organization of M1.

Create Item

1. Navigate to Inventory Responsibility->Items->Master Items and select the Inventory Org.

Though we are selecting M1 when the screen opens, the Organization field shows V1 (Vision Operations). This is because we have opened the Master Items form, and V1 is the master organization of M1.

2. Create a new item and ensure below options are enabled:

  • Inventory tab: Inventory Item, Stockable, Transactable, Reservable

  • Order Management tab(click on the arrow to the right of all the tabs): Customer Ordered, Customer Orders Enabled, Shippable, OE Transactable

  • Invoicing Tab: Invoiceable Item & Invoice Enabled

3. Click on Organization Assignment Tab and ensure the item is assigned to our Inventory Orgs.(M1 and V1)

Create stock for item using Miscellaneous Receipt

1. Navigate to Inventory Responsibility->Transactions->Miscellaneous Transaction and enter Type  as “Miscellaneous receipt”.Then click on the Transaction Lines button.

Then select the sub-inventory and enter Quantity & Account as in below screenshot:

2. To verify the material transaction that was just created, navigate to Inventory Responsibility->Transactions->Material Transactions and search with item.

3. To check the On-hand quantity for your item, navigate to Inventory Responsibility->On-hand, Availability->On-hand Quantity and search with item.

Then click on Availability button

Assign item to Price List

1. Navigate to Order Management Super User->Purchasing->Advanced Pricing ->Price Lists->Price List Setup

You could create a new price list, but here we will assign our item to an existing price list ‘Corporate’.Query the price list ‘Corporate’ and add our item under List Lines Tab as below:

Product Context : Item
Product Attribute : Item Number
Product Value : <your item name>
Value : 100
The rest of the required fields should default in.

Create Order

1. Navigate to Order Management Super User->Orders, Returns->Sales Orders and enter the details as below:

Customer Name : <Your customer name>
Make sure the Ship To/Bill To Locations are defaulted in.
Order Type : Mixed
Price List : Corporate
Salesperson : No Sales Credit

<Others tab>
Payment Terms : N30
Warehouse : M1

Then save.

2. Go to the Line Items tab, and enter the following information.

<Main tab>
Ordered Item : <your item name>
Qty : 10
UOM : Defaults to Ea

<Pricing tab>
In the Pricing tab, notice that the Price List Corporate has defaulted from the Header, and that the List Price 100 is the price you set up in the price list. The Unit Selling Price is the same as the List Price in this example, but it will show a different value if there is a discount or surcharge applied to the list price. For example, if you apply a 10% discount modifier, the List Price will be 100 and the Selling Price will be 90.

<Shipping tab>
In the Shipping tab, notice that the Warehouse is M1. This is the warehouse from which the item will be shipped out to the customer.

3. Click on Availability Tab to see the availability and then click on Book Order button(From Sales Order Form)

Now the status of Order will change to Booked.

Pick Release

1, Navigate to Order Management Super User->Shipping->Release Sales Orders->Release Sales Orders.

<Order tab>
In the Order tab, enter your order number.

<Inventory tab>
In Inventory tab enter the warehouse as M1 and also set “Auto Allocate” to Yes if it is not defaulted.

<Shipping tab>
In Shipping tab set the following value if it is not defaulted.
Autocreate Delivery => Yes
Auto Pick Confirm => Yes

The document set assigned is “All Pick Release Documents”

Then Click on the Concurrent button.

2. Usually you will find 3 requests executed,

Pick Selection List Generation
Pick Slip Report
Shipping Exceptions Report

Some time you could also see below additional programs also submitted

Note: Shipping Document Set

1. Navigate to Order Management Super User->Setup->Shipping->Documents->Document Sets and query the document set which we noted in step 1 of Pick Release(All Pick Release Documents)

As per this setup the programs which are suppose to execute after Pick Release are:

  • Pick Slip Report
  • Shipping Exceptions Report

Ship Confirm

1. Navigate to Order Management Super User->Shipping->Transactions,enter your order number in the From Order Number field and click Find button(Set Line Status as Blank)

In our case the status is shown as Interfaced with no next step as Not Applicable because Interface Trip Stop program was also submitted along with other programs.


2. If Status is shown as Release to Warehouse with Next Step as Transact Move Order, note the Move Order Number.Then navigate to Order Management Super User->Inventory->Move Orders->Transact Move Orders and select the Inventory Org(M1).

Then enter the Move Order Number noted before and click Find button.

Select the line check-box and Click on Transact button.

Then again check the Status from Transactions form(As in Ship Confirm-step 1)

3. If Line Status is Staged/Pick Confirmed with Next Step as Ship Confirm/Close Trip Stop,Click on Delivery tab at the bottom. Then Change the Actions dropdown to Ship Confirm and click Go button.

When Confirm Delivery form opens, click Ok button.

4. You can verify if the item has actually been shipped out of inventory by navigating to Order Management Super User->Inventory->Transactions->Material Transactions.Then enter following details and click Find button

Source Type : Sales Order
Source : your order number% (like 66392%)

Go to the Transaction Type tab, and notice the line with Transaction Type = Sales Order Issue. This is the Inventory Transaction that happened when the item was shipped out of the warehouse M1, hence the negative quantity -10.

The other two lines with Transaction Type = Sales Order Pick, are for the move order transaction that happened automatically during Pick Release (automatic as per the pick release parameters we had set in this testcase), when the item was moved from the pick-from subinventory to the staging subinventory. Hence there is one line each for a negative and positive transaction from/to each subinventory. The final shipment to the customer (sales order issue) is made from the staging subinventory.

Invoice

1. Navigate to Order Management Super User->Orders, Returns->Sales Orders and query the sales order.Then Go to the Line Items tab and check whether the status of the line is ‘Shipped’.

While still on the line, go to Tools > Workflow Status and verify whether the order line workflow is now at the Fulfill – Deferred activity with a status of Deferred. This means that the next steps is to run the Workflow Background Process.

2. Submit Workflow Background Process program with following parameters:

Item Type : OM Order Line
Process Deferred : Yes
Process Timeout : No

3. After Workflow Background Process completes, Autoinvoice Master and Autoinvoice Import Program get kicked off automatically to import the invoices into AR.

If not, submit “Autoinvoice Master Program” from Receivables responsibility and it will automatically submit “Autoinvoice Import Program”

You can know the success or rejection status from output of “Autoinvoice Import Program”(Check the status of Interface Lines and Interface Salesreps)

4. Navigate to Order Management Super User->Orders, Returns->Sales Orders, query the sales order and go to the lines.

Check whether the status is now Closed. Note that the Closed status in the order lines signifies that OM has successfully passed the invoice data into the AR interface tables, but does not necessarily signify that the invoice has been successfully imported into AR.

That can be confirmed by going to Tools > Workflow Status.

click on the Actions button and select ‘Additional Line Information’.

Can also see by navigating to Receivables responsibility->Transactions->Transactions and query reference as order number and source as “ORDER ENTRY” or Date with Order Date.

Create Receipt for the Invoice

 

1. Navigate to Receivables responsibility->Receipts->Receipts and create a new receipt by entering Receipt Method,Receipt Number,Receipt Amount,Customer and Trans Number(Invoice Number) as below

Then click Apply button

2. Enter the invoice number in the Apply To field.

Click on Tools->View Accounting->View Journal Entry to see Journal Entries.Then submit Transfer Journal Entries to GL program to post to GL.

Position Hierarchy

Posted: February 2, 2014 in Purchasing

1. Navigate to Purchasing Super User->Setup->Organizations->Financial Options and click on Human Resources Tab.”Use Approval Hierarchies” option should be enabled to use Position Hierarchy.

2. Navigate to Purchasing Super User->Setup->Personnel->Jobs and create new Jobs.

3. Navigate to Purchasing Super User->Setup->Personnel->Positions and create new Positions.

4. Navigate to Purchasing Super User->Setup->Approvals->Approval Groups and create the Approval Groups.

5. Navigate to Purchasing Super User->Setup->Approvals->Approval Assignments and do Approval Assignments for all 3 positions we created.

6. Navigate to Purchasing Super User->Setup->Personnel->Employees OR HRMS Management->HRMS Manager->People->Enter and Maintain and then assign the newly created Positions to the existing or new Employees.

7. Navigate to Purchasing Super User->Setup->Personnel->Position Hierarchy,Enter the new Position Hierarchy Name and Save.

Then Query our Position that has highest approval limit under Position section.

Now enter the position that has next highest approval limit under Subordinates section.

Click on the Down button.Then Previously entered Subordinate Name will go to Position Section and now we can again enter next Subordinate which is under that Position

8.Navigate to Purchasing Super User->Setup->Purchasing->Document Types and set Default Hierarchy as newly created Position Hierarchy across which all document types required.(Here we have set “Purchase Requisition” document type)

9. Submit concurrent program “Fill Employee Hierarchy” from Purchasing Super User.

10

10. Now when we create a requisition within the limit of Top Approver(Our case Position-Direct) all the approvers will come in approval list.

1. Navigate to System Administrator->Concurrent->Program->Define and create a new concurrent program as below with Executable as “XDODTEXE” and output as “XML“.

Then click on parameters button and enter the parameter as below

2. Navigate to System Administrator->Security->Responsibility->Request,query request group as “System Administrator Reports” & application as “Application Object Library“(Its the request group attached to System Administrator responsibility).Then add the newly created concurrent program to it.

3. Below is the Data Definition template XML which is created and its explanation.

4. Navigate to XML Publisher Administrator->Home->Data Definitions, click on “Create Data Definition” button and create Data Definition as below.Data Definition Code should be same as the Concurrent Program Short name which we created.Then click on Apply button.

Attach the Data DefinitionTemplate XML which we created in step 3.

5. Navigate to System Administrator->Concurrent->Requests and submit the newly created concurrent program.

Once the program is completed,click on View output button and save the output in XML format.

6. Open MS Word->Add-Ins->Data->Load XML Data and load the output XML file which we saved in previous steps.(Ensure BI Publisher Desktop is installed)

7. Then click on Oracle BI Publisher->Insert->Table Wizard

  • Select report format as Table

  • Since we are having only one group that defaults.If multiple group are there in your data definition select the group.

  • Select all the fields and click finish button.(If sorting needs to be done,click next button instead of finish and do the settings).

Below is the report format.Save the document as RTF file(Rich Text Format)

7. Navigate to XML Publisher Administrator->Home->Templates and click on Create Template button.
Assign the Data Definition template which we created in step 4 to this template and set Output type as PDF. Also Set the type as RTF and assign the RTF file created in previous step.Create the Template as below and Apply.

8. Navigate to System Administrator->Concurrent->Requests and once again submit the newly created concurrent program.Now if you click the output we can see the report which we created.

Note:

To install BI publisher desktop download the Patch# 5887917

Pre-Requisites

Financial Option Setup:

1. Navigate to Purchasing Super User->Setup->Organizations->Financial Options and then to Human Resources Tab.”Use Approval Hierarchies” should be unchecked if you are using Employee/Supervisor hierarchy and it should be checked if you are using Position Hierarchy.

Document Type Setup:

1. Navigate to Purchasing Super User->Setup->Purchasing >Document Types and click update against Document Type “Requisition Purchase”

  • Enable Owner Can Approve
  • Forward Method is set as Hierarchy so each person in the approval path must take approval action until the person with sufficient approval authority is reached.
  • We are using Auto Create Workflow to auto create PO automatically.If PO needs to be auto created manually,remove auto create workflow values.

Purchasing Option Setup:

1. Navigate to Purchasing Super User->Setup->Organizations->Purchasing Options and set the Match Approval Level as “4-Way”

Supplier Setup:

1. Navigate to Purchasing Super User->Supply Base->Suppliers and query the supplier name.Then click on Purchasing->Self Billing tab and ensure Pay On Receipt is not enabled.

2. Then click on Receiving tab.We are going to use 4-Way matching and hence set Match Approval Level as “4-Way” and Receipt Routing as “Requires: Standard receipt, Inspect, Deliver”.

3. Click on Invoice Management,then you can see the Invoice Match Option. Here we are using Match with PO but ideally for 4-way match it should be Receipt.

Approval Setups:

1. Navigate to Purchasing Super User->Setup->Personnel->Jobs and create new Jobs(Creating Jobs as we are using employee supervisor hierarchy)

2. Navigate to Purchasing Super User->Setup->Approvals->Approval Groups and create new Approval groups

3. Navigate to Purchasing Super User->Setup->Approvals->Approval Assignments, query the job created and enter Approval Assignment details by selecting document types and approval groups which we created in previous step.

4. Navigate to Purchasing Super User->Setup->Personnel->Employees or HRMS Management->HRMS Manager->People->Enter and Maintain and create new employee.Also assign the job and supervisor.

5. Navigate to Purchasing Super User->Setup->Personnel->Buyers and can add above created employees to buyer List(Its Optional)

6. Assign all the newly created employees to users.

Below is the hierarchy we are using, so please do the employee,job & approval setups accordingly.

Steps

Requisition:

1. Navigate to iProcurement Responsibility->Non-Catalog Request

2. Enter Item description,Category,Quantity,Unit of measure,Currency and supplier details and click on Add to Cart button.If you have multiple lines for your requisition,add to cart all the lines.

Second line:=

3. Click on “View Cart and Checkout” button.Now you can see all lines that are added to Cart.Click on Checkout button.

4. Click on Edit Lines,then you could see all line informations.

5. Click on Accounts Tab,enter the Charge account for all lines and click on Apply button.

6. Click on Next button and it will take page showing the list of Approvers.Again click on Next button.

7. Review the requisition details and submit the Requisition.Either requisition can be approved by the supervisor or by us through Status Monitor

Purchase Order:

1.Once the requisition is approved navigate to iProcurement Responsibility->Requisitions->Requisitions and there you can see the Status of Requisition and the auto created PO Number.

2. Click on the Purchase Order number to see the PO details.

Receiving(From iProc):

1. To receive from iProcurement, in Supplier Receiving Match Approval Level should be 2-Way or 3-Way and Receipt Routing should be “Direct Delivery”.Also the Org level Receiving Options Receipt Routing can be any thing.

2. To receive from iProcurement, navigate to iProcurement Responsibility->Receiving->Receiving->Receive Items and enter the PO number or requisition number(Note we are using another 3-Way Match PO of Direct Delivery Routing for receiving from iproc example).Then select PO line, enter the receiving quantity and click Next button.

3. Enter the Receipt comments and click Next button.

4. Review the receipt and click on Submit button.

  • Receipt Correction:

1. Navigate to iProcurement Responsibility->Receiving->Receiving->Correct Receipts, enter the receipt and click Go button

2. Then Enter the correct quantity to be received and click Continue button.

3. Review the change and Click Submit button.

  • Returning Receipt:

1. Navigate to iProcurement Responsibility->Receiving->Receiving->Return Items, enter the receipt and click Go button.

2. Enter the return quantity and then click Next button.

3. Select the reason,enter the comments and click Next button.

4. Review the receipt and Click Submit button.

Receiving(From Apps Form):

Note=>Here we are using the PO which we created inPurchasing section

1. Navigate to Purchasing Super User->Receiving->Receipts (select the shipping Org from PO shipments if prompted in receipt window)

2. Enter the PO Number and click on Find button.

3. Then it will Open Header & Line Form.Close the header Form and in Lines Form, select the lines and enter the quantity to be received.Then save.

4. To see the receipt number click on Header button.

  • Receipt Correction:

1. Navigate to Purchasing Super User->Receiving->Corrections, enter the receipt number and click on Find button.

2. Enable the line for which you want to correct quantity and enter the correction quantity.

3. Enter positive quantity to do positive correction,which means that quantity will be added to the parent quantity already present in receipt.

4. Again navigate to corrections window and you could see the parent quantity would have been 25(15 was already existing & 10 we did a positive correction).Now to do negative correction,enter negative value for quantity.

5. Now you can see the negative quantity has been deducted from receipt quantity(5 deducted from 25 makes quantity 20).

  • Receipt Returning:

1. Navigate to Purchasing Super User->Receiving->Returns, enter the receipt number and click on Find button.

2. Enable the line for which you want to return and enter the quantity & Return To.

3. Then save.

Receipt Inspection:

1. Navigate to Purchasing Super User->Receiving->Receiving Transactions, enter the Receipt number and click Find button.

2. For the lines the inspection status would be “Not Inspected – Inspection Required”.So select each line and click on Inspect button for each line.

3. Status should be accept and also select the Quality code.

4. Once you inspect all lines the destination type would be Inspect.Save the data.

5. Now if you re-query the receipt details, you can see the Inspection status as “Accepted – Inspection Required”

Invoicing:

1. Navigate to Payables Manager->Invoices->Entry->Invoices and enter the Supplier & Site details,Invoice_number and invoice amount.Match Action is against the PO(Since PO shipment had match option as PO based on supplier setup).But ideally for 3 or 4 way match it match option should be Receipt.

2. Then click on Match button, enter the PO number and click on Find button.

3. Select the lines and since we are matching against PO, enter the received quantity in quantity invoiced tab.Then click on Match button.

4. Now the invoices lines and distributions are generated.Click on Actions button and then submit for validation.

5. Once validation is over the status will change to Validated.

Payment:

1. Navigate to Payables Manager->Payments->Entry->Payments and enter the Supplier details,payment amount,bank Account,payment currency,payment method,payment document and Payment Process Format.

2. Click on Enter/Adjust Invoices button and enter the invoice number.

3. Then save and close that form.

4. Now if you check the invoices,it would be paid

Accounting:

1. Submit “Create Accounting” from Payables Manager responsibility for creating accounting entries.(Set “Transfer to General Ledger” as No)

GL Import:

1. Submit “Transfer Journal Entries to GL” from Payables Manager responsibility

  • Transfer Journal Entries to GL(R12)
  • Transfer Payables data to General Ledger(11i)

Set “Post to General Ledger” as No if you want to post it manually, but here we are setting as Yes.

This program will internally submit “Journal Import” for journal importing and “Posting: Single Ledger” for posting Ledger.

2. Once the program completes, note the value of Group ID from Journal Import program Log.

3. Navigate to General Ledger Super User->Journal->Enter and enter

  • Batch=>%Group_id from Journal import Log%
  • Source=>Payables
  • Also enter the Ledger and click Find button.

4. If you want to manually post,click on the Post button in same form(Now that button is greyed as its already posted)

Requisition

1. Navigate to Purchasing Super User->Setup->Organizations->Financial Options and then to Human Resources Tab.”Use Approval Hierarchies” should be unchecked if you are using Employee/Supervisor hierarchy and it should be checked if you are using Position Hierarchy.

We are using Employee/Supervisor hierarchy.

2. Navigate to Purchasing Super User->Requisitions->Requisitions

Enter the line details,supplier details and default buyer(Optional).Then click on the Distributions tab and charge account for all lines.

3. Then submit for approval by clicking on the approval button

4. Navigate to System Administrator->Workflow->Administrator workflow->Status monitor and search by providing “User Key” with your requisition number and “Type Internal Name” with the requisition approval workflow name(we are using seeded workflow REQAPPRV).

5. Click on “Activity History” and then click on notification of activity “Approve Requisition Notification”.Then click approve button on behalf of supervisors. (Same can be done from Workflow Administrator responsibility).

6. Then the requisition will be approved.You can verify it from iProc or from requisition summary window.

Purchase Order

1. Purchase order can be auto created from requisition,if we provide auto create workflow details in Document Types.

Navigate to Purchasing Super User->Setup->Purchasing->Document Types and click update against “Requisition Purchase” type.Remove the Auto Create workflow details.

2. Here we are going to auto create PO using Auto Create Form.For that navigate to Purchasing Super User->AutoCreate, enter the requisition number and click on find.

3. Select the requisition lines and click on automatic button.

4. Click on create button and then it will open new form with new PO details.

5. If you click on the shipments button we can see the shipping Org, that is Org at which goods will be received.

6. Then click on the More tab under shipments and we can select the match approval level.Here we are using “2-Way Matching”.

7. Now submit for approval by clicking on the approve button.

8. Po will be approved once you approve it from status monitor of behalf of supervisor.

9. To view the PO PDF, click on Inquire->View Document

Note:

1. In case the default buyer was not passed while creating the requisition,then while Auto Create (using AutoCreate form) you might get below error message

2. In that case once the requisition is approved, navigate to Purchasing Super User->Management > Manage Buyer Workload. Then enter the requisition number and click Find button.(Using another requisition number for example)

3. Then enter the buyer name in new form and check the requisition details.

Save and now you will be able to auto create PO from AutoCreate form.

Receiving

1. Navigate to Purchasing Super User->Receiving->Receipts and then select the shipping Org which we noted from PO shipments.

2. Enter the PO number, then the supplier name will be populated automatically.Then click find button.

3. Now the receipt header form will be opened. Close this form and then  Receipt line form will be opened.

4. Select the lines and you can change the quantity received if you want(Here we have ordered 1 quantity and we are receiving it).Then save.

5. To know the receipt number,click the header button.

Note:

If the Shipping org is not available in the list displayed while navigating to receipt form (Step 1 in receiving section), then navigate to Inventory Super User->Setup-Organizations->Organization Access.Then enter the Org,application as Purchasing and the responsibility(in our case Purchasing Super User) and save.

Inspecting Goods(Required only when you are using 4-way matching)

Inspecting Goods are required when you are using 4-way matching.Here we are using another sample PO which uses 4-way matching. Once you select 4-way matching, receipt routing will change to Inspection required.

1. Once the receipt is created the received goods should be inspected.

2. Navigate to Purchasing Super User->Receiving->Receiving Transactions and enter the PO number.Once you enter the PO number the supplier name will be defaulted and then click find button.

3. Now the inspection status is “Not Inspected – Inspection Required”.Now click on “Inspect” button.

4. In new window select the quality code.We are selecting “Excellent” as quality code.If needed can add comments also. Then click OK button.

5. Now if you re query the receipt details, you can see the Inspection status as “Accepted – Inspection Required”

Invoicing

1. Navigate to Payables Manager->Invoices->Entry->Invoices and the Supplier & Site details,Invoice_number and invoice amount.

2. Also select the Match Action at invoice header.Here we are using 2 way matching,hence the match action is selected as PO.

3. Now click on Match button,enter the PO number and click Find button.

4. Check the lines option and click on match button.

5. Click on Actions button and then submit for validation.

6. Now the invoice status will change to Validated.

Note:

1. The invoice can be created automatically by executing the concurrent program “Pay on Receipt AutoInvoice” from the Purchasing responsibility entering the receipt number as the parameter.

2. If you want to create invoices directly though invoices workbench without creating Invoice Batch,”AP: Use Invoice Batch Controls” profile should be set to “No

3. If validate button is greyed out not allowing to select, Navigate to Payables Manager->Setup->Options->Payables Options and click on Invoice Tab.

“Allow Online Validation” option should be selected.

Invoice Payment

1. Navigate to Payables Manager->Payments->Entry->Payments and enter the Supplier details,payment amount,bank Account,payment currency,payment method,payment document and Payment Process Format.

2. Click on Enter/Adjust Invoices button and enter the invoice number.Then save and close that form.

3. Now if you check the invoices,it would be paid

4. Submit “Create Accounting” from Payables Manager responsibility for creating accounting entries.(Set “Transfer to General Ledger” as No while submitting the program)

Note:

Now if all order goods are received,either receive remaining good and pay it using another invoice or cancel the remaining good.Then Finally close the PO.

Transfer Payables data to General Ledger

1. Navigate to Payables Manager responsibility and submit the Single Request:

  • Transfer Journal Entries to GL(R12)
  • Transfer Payables data to General Ledger(11i)

with “Post to General Ledger” set as Yes